COVID-19

COVID-19 UPDATES

MESSAGE FROM BUSINESS FINANCIALS

Our business is your business, and we want everyone to stay safe and healthy, including our staff so that we can continue to provide the best service. Due to COVID-19 concerns, Business Financials will temporarily close our office and allow our staff to work remotely with modified hours starting tomorrow, March 26th until further notice.

  • Our temporary hours will be Monday-Thursday 8:00am-4:00pm, closed on Fridays.
  • You will be able to reach our full staff during these temporary hours by PHONE and EMAIL.
  • For assistance outside of the temporary hours, please email maureen@businessfinancials.net or whitney@businessfinancials.net, as we will monitor emails and voicemails during normal business hours Monday-Thursday 8am-5pm and Fridays 8am-Noon.
  • We will have limited staff onsite for front door drop-off and pick-up on Mondays and Thursdays from 2pm-4pm. Please be sure your employees are aware of this change.
  • If you or employees normally pick-up payroll and we can direct mail to employees or your business during this time, let us know and we will make the change. (*This is a great time to encourage direct deposit or pay cards!*)
  • We utilize Zoom and can assist you virtually, but if you require an in-person meeting, please schedule an appointment with staff.
  • In addition to email, we encourage clients to utilize their secure portals to send information to us. If you have not sent documents through the portal previously and need assistance, please give us a call and we would be happy to walk you through it.

As we all work to manage the daily challenges in our business and personal lives in this unprecedented situation, we will do our best to keep you informed of changes that may affect your business with updates on this page.

We hope everyone will follow the CDC recommended guidelines to stay safe and healthy as we get through this health crisis.

Whitney Sportelli
President, Business Financials, Inc.

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COMMON QUESTIONS

Some common questions we've received from clients in relation to the potential impact of COVID-19 on their businesses.

Can you stop or delay the impounds for my payroll taxes?

As of today, there have been no formal announcements regarding payroll tax relief plans from the federal, state or local governments. We are closely monitoring all legislative changes and are ready to implement immediate updates to our system. As we wait for definitive direction from our government agencies, we are allowing a non-tax filing option for clients who may need it as a last resort. This option is not advised as clients who select this option will have to assume full responsibility of their tax filing (payments and returns) and give up the stability, ease, and convenience of our tax filing service.

What if I need to suspend all payroll for the foreseeable future?

If clients need to stop processing payroll, and no payroll is processed for the entire quarter, we will continue to file the required tax returns on their behalf. Our standard quarterly inactivity fee will be waived for the 2nd quarter of 2020. Please notify our Payroll Administrator, Lisa,if the inactivity is due to the impact of COVID-19.

This situation is evolving rapidly. As new, relevant information presents itself, we will continue to be in contact.

Where can small businesses go for assistance?

The Small Business Association is working with every state governor to provide low interest loans of up to $2 million to assist with temporary loss of revenue. This loan can be used as working capital to cover accounts payable, payroll, debts and other bills that business owners are unable to pay due to the coronavirus. To learn more, click here.

Does my businesses qualify for financial assistance?

The U.S. Chamber of Commerce released an easy guide to follow to see if your business would qualify for this new financial assistance. Click here.

GEOFENCING OFFER

For our TimeWorksPlus clients that need to manage staff working remotely, BFI is offering the geofencing technology at no cost for the next 3 months.

Save time and effort spent figuring out if employees clock in and out at the right location. Geofencing makes it plain to see if they did.  Simply draw a geofence around each site and assign employees to them. Color-coded pins on a filtered map view make outliers obvious.

geofencing

Benefits of Geofencing

  • Easy clock in/out

Employees use the TimeWorksPlus mobile app to clock in and out. You see their GPS location and position relative to the geofence.

  • Easily spot out-of-bounds punches

Geofencing identifies employees who clock in or out beyond their workplace boundaries.

  • Manager Notification by Exception

Managers receive a notification only if a punch occurs outside the fence. This focuses attention on non-compliance.

  • GeoSmart Time Card

Managers see at a glance which employees clocked in with a GPS position, and whether the position was inside the geofence. Color-coded pins on each time card make it easy to spot problem punches. Click the pin to see that punch in relation to the geofence.

 

  • Printable Geofencing Reports

Managers can view and print reports that show visually all the punches for a particular employee or group in relation to the geofence. This report documents compliance or variance with clock policies.

  • Edge Hedge

Punches at the edge of the geofence count as inside the fence. This provides a margin of error for GPS accuracy.

  • Unlimited Geofences

Draw as many geofences as you need. Assign individuals or groups to each geofence. Start tracking.

  • GPS Tracking Flexibility

For employees who are not assigned a geofence, you can continue to collect GPS location.

TimeWorksPlus Clients: Want to sign up for 3 months of Geofencing?

This is available at no cost for the next 3 months.  Contact us today to get set up!

LEGISLATION

With so many changes happening so fast around emergency relief efforts for businesses and workers in the wake of the COVID-19 pandemic, it is difficult to keep up.  We will continue to update this page with the latest information we have available.

H.R. 6201 Families First Act 6201

Summary: Summary of H.R. 6201 Families First Act

Details: Congressional H.R. 6201 Bill

CARES Act H.R. 748

Summary:    Summary of CARES H.R. 748

Details:  Details of CARES Act H.R. 748


TAX RELATED

IRS has postponed the tax deadline 90 days, to July 15.


BUSINESS RELATED

CDC: Resources for Businesses and Employers

SBA Economic Injury Disaster Loan program: Small businesses and nonprofit organizations throughout the Commonwealth affected by the COVID-19 public health crisis can now apply for low-interest federal disaster loans of up to $2 million from the SBA to pay fixed debts, payroll, accounts payable, and other expenses. To submit a loan application through the SBA Economic Injury Disaster Loan program, please visit disasterloan.sba.gov/ela.

US Chamber Coronavirus Emergency Loans: Small Business Guide and Checklist

 

Shenandoah Valley Workforce Development Board The Shenandoah Valley Workforce Development Board plans to award 18 grants of up to $5,000 to small business employers eligible to remain open during the COVID-19 emergency. Small businesses in the counties of Rockbridge, Augusta, Rockingham, Bath, Highland, Shenandoah, Page, Frederick, Clarke, and Warren and the cities of Lexington, Buena Vista, Waynesboro, Staunton, Harrisonburg, and Winchester are eligible to apply. A small business is defined as 250 or fewer employees. Grant funding is first come, first served, and will be awarded to small businesses on a reimbursement basis once documentation is submitted to verify expenditures.

Learn More about the Small Business Support Initiative